Top Five Benefits of a SAAS Solution for Business
Imagine you have a small business and need a comprehensive software solution for your business needs. Of course, you would like to cater to the expectations of different operations, such as payroll, inventories, human resources, and a never-ending list.
If you go for a traditional option, you have to start with building a server, then install the software and configure it. Now, there are three fundamental problems with all that:
- The solution will be very expensive; developers will create everything from scratch.
- It will take time for your employees to learn it, and you may have difficulties in integrating that application with your company.
- You will have to rely on your developers for lifetime support.
But the good thing is, you can have some excellent alternatives, such as SaaS (software as a service). SaaS is basically a cloud-based solution provided by the vendors/service providers, and the users can access it from that remote cloud network through API or web. So, SaaS is essentially an “on-demand software,” that is,
- Centrally hosted,
- Works on a subscription-based model
Common examples of SaaS include Google Workspace, Salesforce, Dropbox, virtual data room (VDR software), etc.
How is SaaS better than traditional solution software? What are its benefits? Let’s find out!
5 major benefits of SaaS solutions for businesses
- Cost-efficiency
As mentioned earlier, one of the biggest advantages of using SaaS solutions is their cost-effectiveness. For starters, it helps you get rid of purchase cost, installation costs, and then you have to pay for regular maintenance and upgrades. Of course, you have to pay for the hardware installation costs, too.
All you have to do is subscribe to a vendor, download the application, install it, and there you go. SaaS solution providers usually charge on a monthly basis, but there are other pricing models where you pay based on your usage. For instance, virtual data room services offer per-page pricing, user-based pricing, and usage-based pricing as well.
SaaS solutions are no less than a heaven for small or medium businesses that cannot afford high-powered and expensive business software. Most importantly, SaaS solutions allow businesses to avoid massive financial risks in the form of expensive software.
- Integration, accessibility, and scalability
SaaS solutions can be easily integrated with your business workflows without any fuss. In fact, SaaS solutions are not easily integrable with your workflow, but you can incorporate them with other SaaS solutions.
Apart from that, SaaS solutions are easily scalable. For instance, if you are using VDR software on a per-page pricing model, you can subscribe to the monthly subscription model or usage-based model anytime without paying for another server.
What’s more, the users can access SaaS solutions any time, from anywhere in the world. That’s one of the biggest reasons for businesses switching to SaaS solutions as they are remotely accessible. Last but not least, many SaaS solutions are customizable, and a virtual data room is a prime example of that.
- Time-efficiency
“Time is money,” and the good thing is, a SaaS solution can help you save both — a jackpot indeed. Acquiring a SaaS solution is simpler than you could think. All you need is internet connectivity and log-in credentials. SaaS solutions don’t need those long installation or configuration hours.
Also, your IT department doesn’t have to worry about maintenance — it is the job of your vendor. Now, this can really eliminate the downtime and work hours which your IT team may have to go through for a conventional software upgrade.
- Free trials and upgrades
SaaS service providers often offer free trials, so; you can take a test drive before actually buying the product. This is a massive advantage of opting for SaaS solutions. If you find the product useful, go for it. If you don’t, you can move to another vendor. For instance, different virtual data room vendors offer a 30-day free trial to help you assess whether they suit your needs or not.
Moreover, the costs of upgrades are way lower than traditional/conventional software solutions, where you may be forced to pay massive funds just to get the upgraded environment.
- Ease of use
Generally, SaaS solutions are easy to use, and your workforce can learn them quickly. In fact, SaaS solutions are a piece of cake for tech-savvy employees.
Apart from that, SaaS solutions, such as VDR software, come with free video tutorials, how-to-use guides, and other helping materials. Not only does this make it a lot easier for anyone to learn how to use SaaS solutions, but it also saves you training costs.
Final words
To be honest, SaaS solutions have a lot to offer to businesses. If you know how to use them properly, you can save your precious time, business funds, and human resources. SaaS solutions can help you get rid of maintenance and compatibility issues, and you can change your subscription plan anytime. What else are you looking for?
